Simple 10-Step Guide

Black Tie Event

1. Download and fill in your fundraising pack

Set out a clear plan and utilise the BLS marketing and promotional material.

2. Set a Realistic Budget

Include venue hire, catering, entertainment, décor, marketing, and contingency funds. Aim to keep costs low without compromising quality.

3. Choose the Perfect Venue

Select a sophisticated location that matches the black-tie theme—think ballrooms, historic halls, or luxury hotels.

4. Pick a Date & Send Save-the-Dates Early

Give guests plenty of notice, especially for formal events where attire and travel may require planning.

5. Plan the Evening Program

Include a welcome reception, dinner, speeches, live entertainment, and fundraising activities like auctions or raffles.

6. Secure Sponsors & Partnerships

Approach local businesses for sponsorships, prize donations, or in-kind support to boost funds and reduce expenses.

7. Curate a Black-Tie Menu

Offer a refined dining experience with multiple courses, wine pairings, and options for dietary needs.

8. Create a Fundraising Strategy

Incorporate silent auctions, pledge cards, donation stations, or live bidding to encourage generosity throughout the night.

9. Promote the Event

Use social media, press releases, email campaigns, and personal invitations to attract high-value attendees.

10. Follow Up & Show Gratitude

After the event, thank guests, sponsors, and volunteers. Share the total funds raised and how they’ll be used to make an impact.